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Notary Services

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Notary Services

At Rugaba Holdings LLC, we can assist you or your business with all your professional notary needs. Our staff is efficient, professional, and experienced, and we guarantee all your documents for which you need notarized will be handled privately and confidentially. Rugaba Holdings LLC has been serving the Greater Los Angeles area for years. We are available 24 hours a day and seven days a week. We aim to be available at your convenience and ensure that we make the process as simple and worry-free as possible.

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What is a notary service?

A Notary Public is an individual who is appointed by the state government to act as an official and neutral third-party witness to the signatures of important documents, such as wills and powers of attorney. Our professional and skilled notaries do their due diligence to screen all signers of these documents before they sign to make sure they are who they say they are and are not committing fraud. In addition, a Notary Public makes sure that the signer is not being forced to sign the documents, and that they are fully aware of the extent of the details contained in the documents that they’re signing.

When you need a document to be notarized, you must find an official notary who has been appointed by the state government as a notary public. Rugaba Holdings LLC employs professionals who have been designated as such. Oftentimes, a notary will require the participants to sign the necessary documents under oath, under penalty of perjury. Documents will be stamped with a seal from a Notary Public to signify that they’ve been notarized.

What are the steps for getting a document notarized?

There are several steps that must be taken before a document can be notarized. First, the Notary Public will need to verify the identity of the person signing the document. In addition, the Notary will also confirm that he or she doing the signing knows the meaning of what they’re signing. Here are the steps that will typically take place before a document can be notarized.

  • The individual who will be signing the documents must present valid identification (including a valid government-issued photo ID along with another form of identification) to the Notary
  • The Notary will then make sure the individual who is signing the document understands what they are about to sign
  • The notary then bears witness to the signer’s signature
  • Once the individual has signed the document, the notary will place his or her stamp to seal the document. With that complete, the document is now notarized.

When a document is officially notarized, it means the same as if the individual who signed the documents was swearing under oath in a court of law. The individual who signed the documents is attesting to the facts contained in the document to be true.

Certain documents do not allow a notary to bear witness, including separation agreements or any type of agreement that might fall outside of a notary’s area of practice.

When will you need a professional notary service?

A notary is typically required when there are documents that need to be notarized, such as wills, powers of attorney, deeds, contracts, and affidavits. Requirements for which documents need to be notarized vary by state.

Why is a notary required for certain documents?

Certain documents (depending on the state) are required to be notarized to prevent fraud and ensure proper execution. The Notary Public carries the responsibility to make sure that those who are signing the documents have appeared before them and have produced proper identification. The Notary Public also presides over the signing and assures that the documents are signed properly. The notary makes sure that the signers are entering into agreements knowingly and freely.

For a document to be notarized, it must contain the following elements:

  • There must be text committing the signer in some way
  • It must contain an original signature of the signer, not a photocopy
  • It must include a notarial “certificate,” which may be present on the document itself or on an attachment

When a notary is witnessing a signature on a document, the following applies:

  • If the notary certificate says “subscribed and sworn/affirmed to me,” then it must always be signed in the presence of a notary
  • If the document has already been signed, the notary can just ask the person to sign the document again, either above or below the previous signature
  • An acknowledgement does not need to be signed in your presence. The person who signed the document is obligated to appear before you and acknowledge that they are the signer and that they did in fact sign the documents.

Benefits of using a Notary

If you’re handling documents that are required to be professional notarized, you can’t really get away from needing to seek out the assistance of professional notary services. But aside from a notary being required by law for many types of documents, they can also be helpful when handling your important paperwork.

  • Working with a notary public makes it easier for you to enter into contracts as it’s the job of the notary to ensure that the signatures on legal documents are authentic. This saves your business from any legal implications as notary publics are the only ones held accountable for the authenticity of the signatures on the documents. However, they are not held accountable for the content of the legal document.
  • Working with a notary public can also prevent fraudulent activities from happening. If you have a notary public present at the time of signing, the notary public will not only require that the signers show proof of their identities, but they will also ensure that the documents that are being signed are the originals. Signatures on photocopies cannot be notarized. The Notary Public will also make sure that the person who is signing the document is not under any threats or signing the document without free will. In addition, a Notary Public is an impartial and neutral party as they cannot oversee the signature or any document in which they could have a personal interest.
  • You also should not have a hard time finding a notary if you live in a highly populated city or suburban area like Greater Los Angeles. At Rugaba Holdings LLC, we employ a strong team of notaries who are available and willing to help.

If you have documents that need to be notarized, call Rugaba Holdings LLC today to see how we might be able to help. You can reach us at (818) 442-9724.

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